Procurement and Compliance Senior Officer

Overview

The Procurement and Procurement Senior Officer at INWRDAM holds a multifaceted role responsible for leading all procurement activities in compliance with PRAG and EU Grant Agreements’ Guidelines, INWRDAM’s internal procedures, and relevant donor compliance requirements. This position is pivotal in ensuring the efficient acquisition of goods and services while also facilitating the successful planning and execution of events.

About INWRDAM

INWRDAM is a “Think & Do Tank”, as it aims to promote resolutions for water-related conflicts by fostering dialogue and collaboration. Water is a resource for human survival and its scarcity often creates tension within communities and nations globally. By prioritizing negotiation techniques that encourage cooperation among involved parties and advocating for water management practices we can effectively address this issue. Our research efforts and advocacy campaigns focus on enhancing understanding, among stakeholders to bridge their interests through approaches that benefit everyone.

About the WEFE Project 

The WEFE Nexus for Sustainable Development for MENA Project is a two-year project implemented by INWRDAM, and is funded by a generous grant from the Swedish International Development Cooperation Agency (SIDA) and the Union for the Mediterranean (UfM). The project targets MENA countries, with a thorough focus on Jordan, Egypt and Lebanon. Recognizing the current state-of-the-practice and the importance of a comprehensive multi-componential approach to addressing problems arising from the limited key resources, including water, energy and food, INWRDAM is keen on adopting, institutionalizing and operationalizing the WEFE Nexus approach. It is for this reason that INWRDAM is keen on partnership with the UfM to develop the WEFE Nexus Hub.

The overall objective of this project is to enhance the management of water, energy and food security within the MENA region ensuring socio-economic and environmental sustainability. The Specific Objectives (SOs) of the project include the following:

• SO1: Improved availability and access to WEFE Nexus approach through Institutionalization of a WEFE Nexus Hub within INWRDAN in a stakeholder participatory process.
• SO2: Enhance WEFE Nexus policy development and advocacy.
• SO3: Build Capacities in the MENA region in WEFE Nexus approach.
• SO4: Test of WEFE Nexus approach concepts through pilot projects.

Responsibilities

• Implement procurement strategies and procedures tailored to INWRDAM's needs, and donors’ compliance to maintain cost-effective sourcing and timely delivery of goods and services.
• Develop regular procurement plans in coordination with the Project Leader and the Finance team, implement, and follow up plans.
• Coordinate all procurement activities, including quotations collection, quotations and offers evaluation, vendor selection, contract negotiation, and purchase requests issuing while adhering to PRAG and INWRDAM’s internal procurement regulations and procedures.
• Plan and coordinate logistics for workshops, events, trainings, seminars and other events considering venue selection, transportation arrangements, accommodation, catering, and equipment rentals.
• Liaise with INWRDAM team, stakeholders, and vendors to ensure seamless event logistics and delivery of high-quality services within budgetary constraints.
• Prepare and upload purchase requests, monitor contract expenditures and take corrective action if needed, in collaboration with relevant departments
• Track events’ budgets and expenditures, and keep transparency and accountability.
• Maintain accurate records and documentation related to procurement transactions, logistics arrangements, and event planning activities, ensuring compliance with record-keeping standards.
• Evaluate supplier/vendor performance and establish strong relationships to ensure reliability, quality, and timely delivery of goods and services.
• Maintain an accurate and up-to date contractor list and purchase list.
• Ensure products and services are delivered timely and up to specifications agreed.

Qualifications

• Bachelor's degree in finance, business administration, supply chain management, or relevant experience.
• At least 10 years of proven experience in procurement and compliance preferably in a similar role for INGOs.
• At least 4 years working on a procurement and compliance senior roles funded by EU projects.
• Solid knowledge of PRAG and EU compliance requirements and guidelines is mandatory.
• Excellent organizational, analytical, and problem-solving skills, with the ability to manage multiple tasks and priorities effectively.
• Excellent communication and interpersonal skills, with the ability to collaborate with diverse stakeholders and negotiate favorable terms with suppliers/vendors.
• Ability to work independently and as part of a team, with a proactive and solutions-oriented approach to work.  

Skills

• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal abilities.
• Strong reporting skills.
• Ability to work in a team, and independently.
• Highly motivated, passionate, and active team member.
• Fluent in Arabic and English languages, writing, speaking and listening.
• Adaptability and flexibility.
• Procurement management.
• Vendor relations and negotiation.
• Analytical and problem-solving abilities.

Application

Applicants are requested to apply by sending their CV, a letter of motivation and list of three references, to recruitment@inwrdam.net, stating ‘Your Name – Procurement and Compliance Senior Officer Application’ in the subject line.

Applications will be accepted until Tuesday 2 June, 2024 at 9:00 pm, Jordan time (UTC +3).

Please note that only selected applicants will be contacted.

We encourage early applications, and can commence the shortlisting and interview process prior to the closing date of this application.